Top 20 Interview Questions & Answers for Archivist Roles - 2025

Planning to ace an interview for an archivist position? Look no further! This guide covers a comprehensive list of critical questions and answers to help you demonstrate your knowledge, skills, and experience in preserving and managing historical records and artifacts. Whether you’re applying for a position in a museum, library, or government agency, these questions will cover all essential aspects of the job.

General Questions

• 1. Tell me about your experience as an archivist?
  A: I have been working as an archivist for five years now, where I have preserved, managed, and provided access to historical records and artifacts. I have also developed archival policies and procedures, organized and cataloged collections, and assisted with research inquiries.
• 2. How do you stay updated with the latest industry practices and standards in archiving?
  A: I attend conferences, workshops, and webinars regularly and also keep up-to-date with industry publications and online resources.
• 3. What challenges have you faced in your role as an archivist and how did you overcome them?
  A: One of the biggest challenges I faced was dealing with a large backlog of unorganized records at a previous job. I tackled this by developing a prioritization system and working with a team to create a detailed inventory and catalog. By prioritizing and working together, we were able to reduce the backlog significantly.
• 4. Can you tell me about a successful preservation project you have led?
  A: I led a project to digitize and preserve a collection of rare photographs at a museum. I developed a preservation plan, coordinated with digitization experts, and ensured the proper storage and handling of the physical photographs. The digital collection is now accessible to researchers and has been featured in several exhibitions.
• 5. How do you balance the need for information access with the need for preservation?
  A: I always prioritize preservation, but I also understand the importance of providing access to information. I ensure that proper procedures and protocols are followed when handling and providing access to records to minimize damage and ensure their long-term preservation.

Technical Skills & Experience

• 6. What software and tools are you familiar with for managing and organizing archival collections?
  A: I have experience using archival software, such as Axiell, PastPerfect, and Collective Access, for cataloging and managing collections. I am also proficient in using Microsoft Excel and databases for organizing and tracking information.
• 7. Can you explain the principles of archival arrangement and description?
  A: Archival arrangement involves organizing records into a logical order, usually based on their original context or creator. Archival description involves creating detailed descriptions of the records to help users understand their content and context. Both principles are crucial in keeping records organized and accessible.
• 8. How do you handle sensitive or confidential information in archival collections?
  A: I follow strict protocols and procedures to ensure the confidentiality of sensitive information. This includes limited access to certain records, redaction of personal information, and following any legal restrictions or guidelines.
• 9. How do you ensure the physical preservation of archival materials?
  A: I follow industry best practices and use appropriate preservation techniques depending on the material, such as using acid-free folders and boxes, proper handling and storage, and monitoring for any signs of deterioration. I also regularly conduct condition assessments and address any preservation concerns immediately.
• 10. Have you worked with digital archives before?
  A: Yes, I have experience working with digital archives, including digitizing physical records, creating metadata, and managing digital collections using archival software and digital preservation techniques.

Behavioral Questions

• 11. Can you tell me about a time when you had to adapt to a new technology or system?
  A: At my previous job, we implemented a new archival software system. I familiarized myself with the system through online tutorials and reached out to the vendor for additional training. I successfully adapted to the new system and became proficient in it within a few weeks.
• 12. How do you prioritize tasks and manage your time as an archivist?
  A: I prioritize tasks based on deadlines, importance, and urgency. I also have a to-do list and a schedule to help me manage my time effectively. I also understand the importance of flexibility and can adjust my priorities if necessary.
• 13. Can you tell me about a time when you had to deal with a difficult colleague or supervisor?
  A: At one job, I had a supervisor who was not open to new ideas. I approached the situation by presenting research and data to support my ideas, and I also took the time to listen to my supervisor's concerns. Eventually, we were able to find a compromise and work together effectively.
• 14. Have you ever made a mistake in your role as an archivist? How did you handle it?
  A: I misfiled a document once, which caused a delay in retrieving it for a researcher. I immediately corrected the mistake and discussed implementing a double-check system with my colleagues to prevent it from happening again. I also ensured that the researcher was informed about the delay and apologized for the inconvenience.
• 15. How do you stay organized and detail-oriented in your work as an archivist?
  A: I have a meticulous approach to organizing and managing records and collections. I also have a system of checks and balances, such as double-checking catalog entries, to ensure accuracy and prevent errors. I also regularly review and update my procedures to ensure that I am staying on top of all tasks.

Situational Questions

• 16. Imagine the records you are responsible for were damaged in a fire. What would be your first steps in preserving them?
  A: My first step would be to assess the extent of the damage and determine the priority of the records based on their historical value and significance. I would then contact a conservation expert for advice on the best preservation techniques for the damaged records. I would also review our disaster response plan to ensure that we are taking the necessary steps to minimize any further damage.
• 17. If you discover an item in your collection that appears to be a fake, how would you handle it?
  A: I would first consult with experts and conduct research to determine the authenticity of the item. If it is indeed a fake, I would remove it from the collection and make a note of it in our catalog. I would also inform my supervisor and seek guidance on whether to keep or dispose of the item.
• 18. If a researcher requests access to sensitive or restricted materials, how would you handle the situation?
  A: I would first review any legal restrictions or policies surrounding the records in question. If access is allowed, I would work with the researcher to determine the appropriate level of access and inform them of any concerns or conditions. If access is not allowed, I would explain the reasons to the researcher and provide alternatives, such as hiring a professional archivist to conduct research on their behalf.
• 19. Imagine that an important record has gone missing. How would you handle the situation?
  A: I would first conduct a thorough search of the area where the record is supposed to be stored. If it is truly missing, I would review our tracking system and contact any colleagues who may have accessed the record recently. If we are unable to locate the record, I would notify my supervisor and take the necessary steps, such as contacting the donor or consulting with other institutions, to try and locate the record.
• 20. How do you handle conflicts with researchers or members of the public who may have different opinions or perspectives on the interpretation of historical records?
  A: I strive to maintain a neutral and professional stance when dealing with conflicts. I would listen to the concerns and perspectives of all parties and try to find a compromise or solution that respects all viewpoints. If necessary, I would consult with my colleagues or supervisor for guidance on how to handle the situation appropriately.