Top 20 Interview Questions & Answers for Assistant to CEO Roles – 2025

Are you preparing for an interview for an assistant to CEO role? As the right hand of a top executive, you will play a crucial role in managing their schedule, handling important tasks, and providing support in all aspects of their work. To help you ace your interview, here are 20 top questions and answers that will showcase your qualifications, skills, and cultural fit for the role.

General Questions

• 1. Tell me about your previous experience as an assistant or in a similar role.
  As an assistant to the CEO, it's essential to have experience managing schedules, coordinating meetings, and handling administrative tasks. Mention any relevant experience you have in this area and highlight your ability to handle a high volume of tasks efficiently.
• 2. What motivated you to apply for this role?
  I have always been drawn to the fast-paced and dynamic work environment of high-level executives. I am excited about the opportunity to utilize my skills and contribute to the success of the CEO and the company as a whole.
• 3. How do you prioritize tasks and manage your time effectively?
  In my previous positions, I have utilized to-do lists and calendars to prioritize tasks and deadlines. I also believe in the importance of communication and frequently check in with my manager to ensure we are on the same page about priorities.
• 4. How do you handle confidential information?
  As an assistant to the CEO, I understand the importance of confidentiality. I make sure to keep all sensitive information secure and only disclose it to those who have a need-to-know.
• 5. How do you handle conflicts or difficult situations with colleagues?
  I believe in approaching conflicts and difficult situations calmly and professionally. I try to understand the other person's perspective and work towards finding a solution that benefits all parties involved.

Behavioral Questions

• 6. Give an example of a time when you had to handle a challenging task or project as an assistant.
  In my previous role, I was tasked with organizing a high-profile event for the CEO within a short timeframe. It involved coordinating with multiple vendors and stakeholders, but I remained calm and organized, prioritized tasks effectively, and the event was a success.
• 7. Tell me about a time when you had to adapt to a new system or process in your work.
  When my previous company implemented a new scheduling system, I took the initiative to learn it quickly and train the rest of the team. I successfully adapted to the new system and was able to help my colleagues do the same.
• 8. Share an example of a time when you had to prioritize tasks and manage multiple deadlines.
  In my previous role, I was responsible for managing the CEO's schedule, which often involved coordinating multiple meetings and events in a day. I utilized my time management skills to effectively prioritize tasks and handle everything within the given deadlines.
• 9. Describe a time when you had to handle a last-minute change or emergency in your work.
  In my previous role, the CEO's flight was delayed, causing a ripple effect on his schedule for the day. I quickly contacted all involved parties, rescheduled meetings, and made the necessary arrangements to ensure the rest of his day ran smoothly.
• 10. Can you give an example of a time when you had to handle a difficult or demanding CEO?
  In my previous role, the CEO was known for being demanding and particular about things. I made sure to always be prepared and anticipate his needs, which helped in managing his expectations and ensuring a productive working relationship.

Situational Questions

• 11. How would you handle a situation where the CEO is unavailable, and a critical task needs to be completed?
  In such a situation, I would assess the urgency of the task and delegate it to the appropriate team member with clear instructions. I would then follow up with the CEO as soon as possible and keep them updated.
• 12. What would you do if you made a mistake in your work for the CEO?
  If I make a mistake, I would take full responsibility, inform the CEO, and provide a proposed solution to fix the error. I understand the importance of accuracy and would make sure to double-check my work in the future.
• 13. How would you handle a situation where the CEO's schedule changes at the last minute?
  In such a situation, I would quickly communicate the changes to all involved parties, reschedule any conflicting meetings or events, and make sure that the CEO's new schedule is updated and aware of any potential issues or conflicts.
• 14. Describe a situation where you had to handle a confidential matter for the CEO.
  In my previous role, the CEO was involved in a legal matter that required sensitivity and discretion. I ensured that all necessary parties were informed, and the situation was handled professionally and confidentially.
• 15. How would you handle a situation where the CEO wants something done in a way that goes against company policies?
  I would carefully explain the company policy to the CEO and present alternative solutions that align with the policies. If the CEO insists on their request, I would escalate the matter to the appropriate manager or HR for further discussion.

Technical Questions

• 16. What experience do you have with calendar and scheduling software?
  I have experience with various calendar and scheduling software, including Microsoft Outlook and Google Calendar. I am comfortable using these tools to schedule meetings, set reminders, and manage tasks.
• 17. How do you handle managing expenses for the CEO?
  In my previous role, I utilized expense tracking software to manage the CEO's expenses, ensuring accuracy and timely reimbursements. I am also skilled in creating expense reports and reviewing them for any discrepancies.
• 18. Have you ever managed travel arrangements for a CEO?
  Yes, in my previous role, I was responsible for managing the CEO's travel arrangements, including flights, accommodations, and ground transportation. I am familiar with popular travel booking platforms and can efficiently handle these tasks.
• 19. What is your experience with taking minutes during meetings?
  I have experience taking minutes during meetings, including the CEO's important board meetings. I am skilled in capturing the key points and action items, and I can quickly summarize the meeting in a clear and concise manner.
• 20. Do you have any experience working with virtual meeting software?
  Yes, I have experience using virtual meeting software, such as Zoom or Skype, to schedule and attend virtual meetings and events. I have also helped the CEO set up and troubleshoot these tools during meetings.