Resume Writing Tips for Fund Administrator

Introduction

Fund administrators play a vital role in managing the operations of investment funds, ensuring accuracy in financial reporting, regulatory compliance, and efficient investor communications. Given the complexity and responsibility of this position, employers seek candidates whose resumes reflect precision, relevant skills, and measurable contributions. Developing a resume that is detailed, targeted, and ATS-optimized can significantly improve your chances of being noticed and invited for interviews.

1. Resume Summary

Your resume summary is the elevator pitch of your career. It should be concise yet powerful, highlighting your experience, key strengths, and what sets you apart as a fund administrator. Use this section to immediately grab the recruiter’s attention by demonstrating your expertise in fund accounting, reconciliation, compliance, and team collaboration.

Example: “Detail-oriented Fund Administrator with over 5 years of experience managing multi-million dollar hedge and mutual funds. Proven track record of enhancing reporting accuracy by 25%, streamlining NAV calculations, and ensuring full regulatory compliance. Skilled in GAAP, IFRS standards, and financial software, with excellent analytical and communication skills.”

2. Key Skills

Highlighting relevant skills is essential for passing ATS filters and showcasing your suitability. Incorporate both technical and soft skills tailored for the fund administration role.

• Fund Accounting
• Net Asset Value (NAV) Calculation
• Client Reporting
• Regulatory Compliance (SEC, FATCA, AIFMD)
• Reconciliations
• Risk Management
• Financial Statement Preparation
• Data Analysis & Financial Modeling
• Investment Operations
• Team Collaboration & Communication
• Problem-Solving
• Attention to Detail

3. Achievements

Focus on accomplishments rather than just listing responsibilities. Use quantitative metrics whenever possible to demonstrate impact—recruiters want to see results, not routines.

Example achievement bullet: “Improved month-end NAV reporting accuracy by 15% through the implementation of an automated reconciliation process, reducing errors and turnaround time by 20%.”

4. Tailor to Job

Customize your resume for each application by mirroring keywords and requirements from the job description. This improves ATS ranking and shows the employer you’ve done your research and possess the specific skills needed for their fund administration role.

5. Tools

• SS&C Technologies (e.g., Geneva, CERV)
• Microsoft Excel (Advanced functions and macros)
• Python (for data analysis and automation)
• SQL databases
• Bloomberg Terminal
• Salesforce (for CRM management)
• BlackRock Aladdin
• Oracle Financials
• SAP
• VBA scripting

6. Metrics

• Percentage improvement in NAV accuracy or reporting speed
• Number of funds or portfolios managed simultaneously
• Reduction in compliance errors or audit findings
• Time saved through process improvements or automation
• Dollar value of funds overseen or reconciled

7. Education

• Bachelor’s Degree in Finance, Accounting, Economics, or a related field
• Certifications such as CFA Level I/II, CPA, or CAMS are highly desirable

8. Format

• Clean, professional layout with clear headings and bullet points
• Use standard fonts such as Arial, Calibri, or Times New Roman in 10-12 point size
• Keep margins around 0.5-1 inch for readability and printing
• Consistent alignment and spacing to facilitate scanning by ATS and human readers

9. Concise

Ensure your resume communicates your value in as few words as necessary. Avoid jargon or lengthy paragraphs. Bullet points should be short, specific, and outcome-focused to maintain recruiter interest.

10. Bonus

• Include a LinkedIn profile link customized with your professional URL.
• Consider adding a brief section on professional development or workshops related to fund administration.
• Use action verbs such as “managed,” “optimized,” “streamlined,” “implemented,” and “collaborated.”

Examples

• “Managed reconciliations for a portfolio totaling $500M+ across 20+ hedge funds, achieving zero exceptions in quarterly audits over 3 years.”
• “Developed an Excel-based macro that automated daily data imports, cutting manual processing time by 30%, enabling timely submission of investor reports.”

Conclusion

A fund administrator's resume must clearly communicate impact, leadership, and analytical skills to stand out in a highly regulated and competitive industry. By focusing on measurable achievements, relevant skills, and precise formatting, your resume becomes a powerful marketing tool that showcases your expertise and readiness to add value. Tailoring your resume to each opportunity and using ATS-friendly practices ensures you gain the interview chance to demonstrate your capabilities in fund administration.