Top 20 Interview Questions & Answers for Steno Typist Roles – 2025

Preparing for an interview for a steno typist role? This guide provides a list of relevant questions and answers to help you highlight your experience, speed, accuracy, and attention to detail when it comes to transcribing spoken words into text. From your knowledge of shorthand and typing techniques to your understanding of stenography equipment, these questions cover all key aspects of the job.

General Questions

• 1. Tell us about your experience as a steno typist.
  As a steno typist, I have worked for over five years in transcription and have developed strong skills in shorthand and typing. I have worked with various clients and industries, such as legal, medical, and media, and have adapted to different dictation styles and technical vocabularies.
• 2. What motivated you to become a steno typist?
  I have always enjoyed typing and have a natural ability to keep up with fast-paced conversations. When I learned about stenography and the job opportunities for steno typists, I was immediately drawn to it and have been pursuing it since then.
• 3. How do you ensure accuracy in your work?
  To ensure accuracy, I always proofread my work after transcribing and use tools, such as spell checkers and grammar checkers, to catch any errors. I also cross-check any unfamiliar words or terms and verify them before finalizing my work.
• 4. How do you handle tight deadlines and high workloads?
  I am accustomed to working under tight deadlines and prioritize my workload based on urgency and complexity. I also proactively communicate with my colleagues and supervisors to manage expectations and seek assistance when needed.
• 5. What do you think is the most important skill for a steno typist?
  I believe attention to detail is the most crucial skill for a steno typist. It not only ensures accurate transcription but also helps catch any mistakes or inconsistencies in the text. It also allows for smooth editing and correction processes.

Technical Skills & Experience

• 6. What shorthand system do you use, and why?
  I use the Pitman shorthand system because it is widely recognized and has a large set of word briefs and special outlines, making it easier for me to type quickly and efficiently.
• 7. How do you handle unfamiliar words or terms during transcription?
  If I am unsure of a word or term, I mark it with a special symbol and move on with the dictation. After transcribing the whole passage, I do further research to verify the word and replace the symbol with the correct spelling.
• 8. How do you maintain confidentiality when transcribing sensitive information?
  I understand the importance of confidentiality in my role and strictly adhere to organizational policies and procedures. I also ensure my workspace is secure, and I do not discuss or share any information outside of work.
• 9. What other specialized typing techniques or skills do you possess?
  Aside from shorthand, I am also proficient in using a stenotype machine, transcription software, and keyboarding techniques. I am also knowledgeable in medical and legal terminology, which helps me transcribe accurately in these industries.
• 10. In your experience, what are common errors or challenges in steno typing, and how do you combat them?
  Some common errors include not hitting the keys accurately on the stenotype machine and not recognizing unfamiliar words during transcription. To combat these, I continuously practice my typing skills and use resources, such as a dictionary, to enhance my knowledge and accuracy.

Cultural Fit

• 11. Why do you think attention to detail is important for a steno typist?
  Attention to detail is vital to ensure accuracy in transcription. It also shows dedication and commitment to producing high-quality work and meeting client expectations.
• 12. How do you handle constructive criticism or feedback?
  I welcome constructive criticism or feedback as it helps me improve and grow in my role. I listen attentively, take notes, and apply the feedback in my work.
• 13. How do you prioritize tasks and manage your time effectively?
  I prioritize tasks based on urgency and complexity and use time-management techniques, such as setting goals and breaking down tasks into smaller, manageable chunks. I also use tools, such as calendars and to-do lists, to stay organized and meet deadlines.
• 14. Describe a time when you had a conflict with a coworker and how you resolved it.
  In my previous job, I had a disagreement with a coworker regarding a specific transcription technique. Instead of letting the conflict escalate, I approached my coworker and discussed our perspectives. We were able to find a compromise and work together effectively afterwards.
• 15. How do you stay updated on industry trends and advancements?
  I continuously attend workshops and seminars, read industry publications, and obtain relevant certifications to stay updated on industry trends and advancements in stenography and transcription.

Behavioral Questions

• 16. Give an example of a time when you had to work with a difficult client and how you handled the situation.
  In my last job, I had a client who was very particular about the formatting of their transcriptions. Whenever there was a slight mistake, they would become frustrated and demand revisions. I remained calm and professional, listened to their concerns, and made the necessary changes promptly. I also took the initiative to ask for their preferred formatting style and applied it in future transcriptions, which helped improve our working relationship.
• 17. Tell us about a time when you made a mistake in a transcription and how you rectified it.
  In one of my previous roles, I misspelled a client's name in a transcript, which caused some confusion. I immediately reached out to the client, apologized for my mistake, and provided a revised transcript with the correct spelling. I also took the time to double-check all names in the transcript before submitting them in the future.
• 18. Describe a situation where you had to handle a large number of transcriptions in a short period.
  In my current job, I had to transcribe a large number of legal documents within a tight deadline due to unforeseen circumstances. I notified my supervisor and stayed focused, managing my time efficiently. I also asked for assistance from my colleagues, and we were able to complete the task ahead of schedule.
• 19. How do you handle pressure and stress in a fast-paced work environment?
  I thrive in fast-paced work environments and use positive self-talk and deep breathing techniques to manage pressure and stress. I also make sure to take breaks and recharge when needed to maintain my productivity and accuracy.
• 20. Where do you see yourself in your career as a steno typist in the next five years?
  In the next five years, I see myself as an established and proficient steno typist, continuously enhancing my skills and knowledge in the field. I also envision taking on more challenging roles and possibly supervising or mentoring junior steno typists in their development.