Emailing Your Cover Letter

An email cover letter is a document sent with one's resume to give extra information on your expertise. We write this to give employers extra information about why you are a valuable asset for them and why you match the qualifications for this post. This process should be done in the proper format. Cover letter and CV are the doors to landing in your dream job so one should give proper attention while reviewing it or while sending it.

Here you go with some tips:

  • Use Professional Emails (mandatory)
  • Using professional emails are preferable and important. You can use your first and last name in email (, Avoid using nicknames. Using nicknames can make things messy and confusing for employers.

  • Company's Instruction (if mentioned)
  • You should check this thing first before writing your cover and CV if any guidelines are given by the company, if not then you can send it in a basic way. Emails can be sent in two ways: email attachment or body of your email. There are some companies who prefer attachments. Do follow the company's guidelines (if mentioned).

  • Attach your Cover Letter to the Email
  • Create a new email message in your email program and choose the paperclip icon. Browse through the files on your computer to find your cover letter and click to attach it to the email and now you're ready.

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  • Sending Email Cover Letters and Resumes as Attachments
  • For Google Docs files, click “File, Download, PDF (.pdf)” document

    PDFs are more professional, they fix the format, and they are not editable, so it’s tension free.

  • Include a Revealing Email Message
  • Write a simple message using cover letter keywords and don't leave a blank email that might confuse whoever opens it. This is how your short message looks like :

    Dear Ms Rajeev,
    Pease see my attached resume and cover letter for the [Job Titlesition.
    Let me know if you would like any more information.
    Thank you for your consideration!
    Sanjeev Shukla

  • Check your Grammatical and Spelling Errors
  • You should double-check your spelling and grammar throughout your cover letter and CV. This is the most important part while reviewing your cover and CV. spelling mistakes and grammatical errors give a very bad influence on employers.

  • Include an Email Signature
  • Don’t forget to put the proper email signature to close your email and make it painless for the hiring manager to get in touch with you. 

    This is how you should give your contact information: First Name Last Name
    Email address
    Phone number.

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    “We would love to help you create your CV. You can connect with us at and consult an expert.”
  • Add an Impactive Subject Line
  • When we mail whether a CV or any sort of thing, people/employers do see the subject line if they look appealing to them then they start to read your mail. But appealing doesn't mean that when you're sending formal mail, your language should be formal and appealing. One should not use informal language (bro, buddy, etc). This gives a negative impact on the employer.

    Keep it straight and impactful. it’s mandatory that they can immediately identify which role you’re applying for before they open the email. Ways to structure your email subject line include: Cover Letter – Job Title – Your Name
    Cover Letter: Your Name for Job Title
    Your Name Cover Letter: Job Title

  • Review the cover letter before sending
  • You should always proofread the email first by sending it to yourself and to check the formatting and everything and if all look good. Then you're ready to rock.

Written By :
Career Expert at CV Owl

Your CV or resume is your first impression for any company. With the help of CV Owl, you can get a well-structured CV and your time will be saved. Everything on your CV should be written in a formal manner and in a precise way. You have only 20 seconds to impress your recruiter with your CV, make the best out of it. Visit our series “The HR Talk” where we help you know everything about your job interview from the recruiters.

Try CV Owl as we help you furnish a fully-formatted in a chronological order resume on our RESUME BUILDER or cover letter. You can also try our CV REVIEW SERVICE, through which you get a CV writing expert reviewing the insight of your CV and advising you so that you can make your CV stand out.

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